- AJ Izdelki
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- How to prevent your open office from harming productivity
How to improve productivity in open-plan offices
1. Why open-plan offices struggle with productivity
The open-plan office has been one of the most debated workplace trends of the last two decades, and not without reason. In theory, removing walls encourages collaboration, flattens hierarchy and creates a more energised environment. In practice, it often does the opposite.
A 2018 Harvard Business School study found that open-plan offices actually lead to a 70% decrease in face-to-face interaction because people withdraw socially to protect their focus. Instead of chatting at desks, they reach for headphones. Instead of collaborating, they disengage.
The deeper issue is that open offices tend to be designed for one type of worker: the extrovert who thrives on energy and conversation. But not everyone works that way. Introverts (and anyone doing deep, focused work) need quiet, calm and a sense of personal space to do their best thinking.
When the office doesn't cater for both, productivity suffers across the board.
2. How noise affects focus (and how to fix it)
Noise is the number one complaint in open offices — and the data backs that up. According to a 2017 Sodexo study, 51% of workers say reducing unnecessary noise is the single most important factor in improving their effectiveness at work.
That's not a small number. That's most of your team.
The problem isn't just volume — it's unpredictability. A sudden laugh, a ringing phone, a nearby conversation: these interruptions pull people out of concentrated work in ways that take far longer to recover from than the interruption itself.
- Acoustic desk screens: create a sound buffer between workstations without closing off the space
- Wall panels and ceiling-hung acoustic panels: absorb reverb and reduce background noise across the room
- Soft furnishings and rugs: underrated but highly effective; they break up hard surfaces, dampen echo and make the space feel more comfortable at the same time
- Sound-masking systems: add a gentle ambient sound that makes nearby conversations less intrusive
3. Creating privacy without closing the space
Privacy and open-plan offices might sound like opposites, but they don't have to be.
The challenge is giving people a sense of their own space without turning the office back into a corridor of closed doors. The right solutions let you do both.
Desk screens are the simplest starting point. They create a visual and acoustic boundary between workstations, giving each person a defined area without making the office feel segmented.
For something more substantial, acoustic booths and pods are one of the smartest investments you can make for an open-plan environment. They offer:
- A physically separate, enclosed space for focused work or private calls
- Sound dampening so conversations stay confidential
- Flexibility: they can be repositioned as your team grows or your layout changes
4. Zoning your office for different types of work
| Zone | Purpose |
|---|---|
| Collaborative zone | Teamwork, brainstorming, informal meetings |
| Focus zone | Deep individual work, no interruptions |
| Semi-private zone | One-to-one conversations, quiet phone calls |
| Social zone | Breaks, informal chats, decompressing |
You don't need to rebuild your office to achieve this. Tall furniture, acoustic screens and strategic layout changes can create "rooms within the room" visually and acoustically separated areas that feel distinct without requiring walls.
Look at your existing meeting rooms too. If they're sitting empty for most of the day, could one become a library-style silent workspace? Often the space is already there, it just needs repurposing.
When people can choose the environment that suits the work they're doing, both productivity and satisfaction improve.
5. Supporting focus with simple workplace habits
Focus hours are one of the most effective tools available. Designating a block of time each day (say, 9–11am) as a quiet period where non-urgent messages and meetings are paused gives everyone permission to concentrate without guilt or interruption. It levels the playing field between those who find it easy to block out noise and those who don't.
Office etiquette guidelines are equally important, and they don't need to be complicated. Encourage your team to:
- Keep desk calls short; use a booth or meeting room for longer conversations
- Use headphones for music or video calls
- Keep shared areas tidy and clutter-free
- Be mindful of noise levels, especially during busy periods
6. Common mistakes in open-plan office design
Treating acoustics as an afterthought. Acoustics are often the last thing considered in a fit-out and the first thing people complain about. Build it into your planning from the start, not as a fix later.
Designing for collaboration only. Open offices tend to optimise for teamwork and overlook individual focused work entirely. If there's nowhere quiet to concentrate, your high performers will be the first to notice.
Ignoring personality types. Extroverts and introverts don't just prefer different working styles, they need them to function well. A well-designed office makes room for both.
Underusing existing space. Empty meeting rooms, unused corners or overlooked breakout areas are opportunities waiting to be activated. Zoning doesn't always require a budget; sometimes it just requires a plan.
Skipping the culture piece. Design without etiquette is only half the solution. Physical changes create the conditions for productivity; behaviours and habits make it stick.
FAQ
- Noise is consistently rated as the number one issue. It reduces concentration, increases stress and (perhaps surprisingly) actually reduces collaboration as people withdraw to protect their focus.
- Absolutely. The key is combining the right acoustic solutions, a zoned layout and a clear workplace culture. Open offices don't fail because of the concept, they fail because of poor execution.
- An activity-based workplace (ABW) is an office design approach that provides a mix of open, semi-private and private zones, allowing employees to choose the environment that best suits the task at hand.
- Acoustic pods create an enclosed, sound-dampened space within the open office. They're ideal for focused work, private calls or confidential conversations without permanently closing off the space.
- Start small. Introduce one or two quiet hours per day and make it clear that urgent communication is still welcome. Most teams adapt quickly and find the protected time genuinely valuable.
- Acoustic desk screens, wall and ceiling panels, acoustic booths or pods, and soft furnishings all make a measurable difference. Paired with sit-stand desks and flexible seating options, they support a range of work styles throughout the day.
